Queen’s University Jobs Kingston| Administrative Assistant Vacancies In Queen’s University Careers @ Kingston, Canada ,Top Canada Jobs

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Job seekers in Canada country who are looking for their career in Queen’s University. They have good opportunities to apply for Queen’s University for Administrative Assistant  has made available job vacancies on the Queen’s University portal. 

Queen’s University has recently released an official notification for the recruitment of Administrative Assistant Position, Candidates whoever are interested and qualified for the candidate Administrative Assistant Position. Kindly check all the information regarding Queen’s University Jobs in official notification.

After that apply for Administrative Assistant Jobs in Queen’s University. But before applying please visit the official website of Queen’s University and read the official notification.

Queen's University Jobs

Queen’s University Jobs Kingston 2022 Administrative Assistant Jobs in Kingston

Queen’s University has recently released an official notification for the recruitment for the Administrative Assistant position, candidates who are interested and eligible for the recruitment.

Check in official notification all details about Administrative Assistant job vacancies in Queen’s University. Candidates who have educational qualification and experience for this job can apply online for Queen’s University Jobs Vacancy 2022. The company will pay $ 2181.00 per hour after selection.

Department Name Queen’s University Jobs in Canada
Post Name Administrative Assistant
Job Type Full Time
Location Jobs in Kingston
Salary  Expected $2181.00 per hour
Official Website https://queensu.ca/
Job Category  Ontario Government Jobs, Canada

Queen’s University Jobs Responsibilities And Requirements for the Post of Administrative Assistant:

The Responsibilities And Requirements For Administrative Assistant Jobs In Queen’s University Are Detailed Below:-

-:Job Description:-

Full Job Description

About Queen’s University

Queen’s University is the Canadian research intensive university with a transformative student learning experience. Here the employment experience is as diverse as it is interesting. We have opportunities in multiple areas of globally recognized research, faculty administration, engineering & construction, athletics & recreation, power generation, corporate shared services, and many more.
We are committed to employment equity and diversity in the workplace and welcome applications from individuals from equity seeking groups such as women, racialized/visible minorities, Indigenous/Aboriginal peoples, persons with a disability, persons who identify in the LGBTQ+ community and others who reflect the diversity of Canadian society.
Come work with us!
Job Summary
The incumbent is responsible for performing the day-to-day administration duties in support of the Canadian Cancer Trials Group, as well as providing administrative and secretarial support for designated Senior Staff members and reporting to the Group Administrator.

Duties include maintaining calendars, drafting and preparation of correspondence for signature, conference and or meeting coordination, scheduling, compiling, processing and disseminating information. The incumbent will also provide support to various committees and communicate and liaise with other members of the Group and external network. The incumbent must function with an exceptional level of accuracy, confidentiality, judgment and efficiency. The incumbent is expected to act with initiative, make decisions independently, work collectively and consult with the other administrators and staff as required.
Job Description

  • Provide administrative support to designated Senior Staff members by managing and maintaining all aspects of their calendars and scheduling; responsible for preparing and distributing confidential correspondence and documents reports, file management and data gathering and compiling as required. Processing, screening, and directing all of designated Senior Staff member’s incoming and outgoing mail and email.
  • Draft original correspondence for designated Senior Staff signature on a wide spectrum of matters, often involving sensitive and confidential correspondence and processes.
  • Provide communication, consultation, or advisory support. Act as first point of contact and resource person to senior staff. Keep designated Senior Staff advised and aware of important matters requiring their attention.
  • Develop effective liaison with Group colleagues, faculties, departments, and external parties in order to accomplish programmatic goals. Effectively manage inquiries and special requests.
  • Prepare designated Senior Staff for meetings, conferences, appointments and special events by researching, recommending and developing documentation and files. Arrange and coordinate all travel and accommodation to national/international destinations for designated Senior Staff and/or delegates. Follow through with entire travel cycle including gathering, collating, and submitting travel claims for reimbursement. Organize meetings hosted by the Senior Staff members and welcoming associated visitors to the office.
  • Gather and assist in compiling information for grant applications, manuscripts, and abstracts. Determine appropriate information and format for submissions. Assist with the submission of annual reports as required. Responsible for maintain the curriculum vitae.
  • As part of the Group Administrator’s Office, support other aspects of the Groups operations such as reception and meeting support if required.
  • Undertake other duties and/or special projects as assigned in support of the department/unit.
  • Three-year post-secondary program in office administration (preferably medical) or relevant field.
  • several years of demonstrated successful experience in an administrative support role, preferably at a university or institutionally relevant setting
  • Medical, scientific, and specialty terminology is an asset.
  • Comprehensive knowledge of relevant policies procedures, financial/computing systems and the organizational structure.
  • Consideration will be given to an equivalent combination of education and experience.
  • Strict attention to detail and exceptional accuracy; is thorough when performing tasks and conscientious about attending to details, ensuring quality of products and services.
  • Strong analytical and problem-solving skills to help resolve administrative problems and to maximize efficiency. Research skills considered an asset.
  • Flexible, takes initiative and uses resourcefulness to work independently and undertake diverse responsibilities.
  • Excellent time management and highly effective organizational/administrative skills to deal with a consistently high volume of work and juggle conflicting priorities, ensuring deadlines are met. Results oriented with the ability to work under pressure, solve problems, set timelines and prioritize effectively required.
  • Ability to work independently as well as part of a team.
  • Strong customer focus; ability to meet the needs of a broad range of internal and external audiences both professionally and effectively with a proven ability to establish and maintain effective working relationships with others by working cooperatively to accomplish shared goals and objectives.
  • Diplomacy and tact in dealing with diverse groups of people; maturity and good judgement, and the ability to deal with sensitive issues in a professional manner internal and external to the Group.
  • Superior interpersonal and communication skills to gather information and deliver key messages accurately and with empathy.
  • Excellent writing skills to draft and edit correspondence and reports. Proficient in the use of word processing, PowerPoint, spreadsheet and database software. Ability to adapt to the implementation of new technologies.
  • Prioritize work and time and decide most important tasks among several to meet deadlines. Assess workload to discuss any necessary support required from senior staff.
  • Determine when to refer problems or questions to more senior staff.
  • Determine appeal logistics and decide how to rearrange schedules based on competing demands and availability.Resolve scheduling conflicts in the calendars of the designated Senior Staff.
  • Handle and/or refer incoming correspondence and phone calls to the appropriate individual for follow-up, particularly those, which are, time or content sensitive.
  • Make daily operation decisions and resolve administrative. Refer more complex problems to more senior staff.
  • Determine optimum practices, systems and procedures needed to support the administrative and customer service needs of the Office. Make recommendations regarding office administration procedures; suggest and help implement changes; seek approval and implement changes.
  • Determine appropriate methods to use in the evaluation of data and/or compilation of reports and dissemination of information as required.
Employment Equity and Accessibility Statement

The University invites applications from all qualified individuals. Queen’s is committed to employment equity and diversity in the workplace and welcomes applications from women, visible minorities, Aboriginal Peoples, persons with disabilities, and persons of any sexual orientation or gender identity. In accordance with Canadian Immigration requirements, priority will be given to Canadian citizens and permanent residents.
The University provides support in its recruitment processes to applicants with disabilities, including accommodation that takes into account an applicant’s accessibility needs. Candidates requiring accommodation during the recruitment process are asked to contact Human Resources at hradmin@queensu.ca .


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How to Apply for Administrative Assistant For Queen’s University Jobs Kingston Vacancy?

  • First of all click on the Apply Now button given below.
  • Now you will reach the official website of Administrative Assistant job post.
  • Read complete details in official notification.
  • Click on Apply Online link and fill all the information correctly in Administrative Assistant Job Post application form.
  • Now you have to click on the final submission button and wait for a while.
  • Your application form will appear on your screen.
  • Take a hard copy for future use

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